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5 Ways to Drastically Increase Your Productivity

Melyssa Griffin

3 min

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5 Ways to Drastically Increase Your Productivity

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5 WAYS TO DRASTICALLY INCREASE YOUR PRODUCTIVITY

A couple months ago, I found myself “working” from morning until bed time, nearly everyday. It wasn’t because I had hideous piles of projects to tend to, nor because of excessive deadlines or work-related burdens. The reason? I was unproductive. I’d spend an hour on a client project and then get lost in The Black Hole of Facebook for an internet eternity. Or I’d research something for a blog post and then click around Buzzfeed or Instagram or Twitter and completely forget what the hell I was trying to do in the first place. Friends would coo about how lucky I was to have a flexible schedule and I was just over here like, “if getting shit done were a sport, I’d be picked last.”

So I changed things. A lot of things, actually.

On the bright side, most of the things I shook up were easy fixes. I didn’t have to buy expensive software or completely restructure my day. The toughest part was just acclimating myself to a new routine. Not bad, right? Here are a few things that have really helped me in my quest to drastically increase my productivity. Because getting shit done is actually kind of awesome. Who’da thunk?

1. Have one desk for technology and one desk for everything else.

I actually remember reading this tip in Austin Kleon’s Steal Like an Arist a couple years ago, but only recently put it into practice. Let me tell you: it kicks ass. This especially works well for creative-type jobs where you deal with both physical and digital elements. In my case, I do sketches and lettering at one desk and designing and blogging at another. By the way, my “other desk” is actually just my kitchen table…no need to be fancy! It really helps to have sectioned-off areas for specific tasks. It also means that I don’t get sidetracked by my phone when I’m working on ideas for a logo.

2. Turn off social media notifications on your phone.

In fact, I recommend just deleting the apps altogether. I used to check Facebook and Twitter on my phone 900 times a day. I wouldn’t retain anything I read. It was like those moments in college when I tried opening my science textbooks — my brain just fell asleep. Now, instead of immediately checking Facebook at the first buzz of my phone, I open it in my web browser when I plan to spend a few intentional minutes on it, mostly seeing what my friends are up to.

3. Make priority lists, not to do lists.

I used to make to do lists — you know, the kind with 97 items on them with no listed deadlines or level of importance. Writing out my to do lists made me feel productive, but at the end of the day, when I found only 30% completed, I realized I was doing them all wrong. Now, I make priority lists, and I’ve been using an app called Clear that makes them really easy (and almost kind of fun in a Type A kind of way). You basically just make your to do lists in separate, organized lists, and then order each item by importance and urgency, so that “doing laundry” isn’t listed as highly as “install client website.” You can set reminders, and I always write the deadline next to each listed item as well. It’s been massively helpful!

4. Spend mornings getting things done.

I’m not particularly a morning person, so every morning, I used to coax myself out of bed by scrolling through Instagram and responding to emails. But I found that waking up this way always killed my productivity (and creativity). By the time I was finished, it was nearly afternoon and I was cross-eyed with trying to reach inbox zero and desired taking a nap more than finishing anything else on my to do list. Now, I try not to check my email or any social media accounts until after lunch. Instead, when I wake up, I immediately start working on my big items for the day, according to what is highest on my Clear schedule. Not only does it feel awesome to have accomplished so much by noon, but it also means that I can relax with emails and social media after lunch, when I’m tired anyways.

5. Don’t be so hard on yourself.

You know what I’d do when I’d spend too long doing nothing when I should have been doing a whole lot of somethings? I’d get a little angry with myself. Being mad at myself certainly didn’t make me want to accomplish more. In fact, it probably made me want to do even less. Now, when I realize I’ve been lazing around for too long, I forgive myself and move on.

What tips do you have for being more productive? I’d love to hear ’em!

p.s. How to Get Things Done, and So, What Do I Do All Day?

  1. This are all wonderful! What I need is music, I have playlists for certain things like I honestly have one that I put on for doing dishes as it is relaxing and helps me not be so ragey at the dirty dishes and then upbeat ones for things like putting laundry away so I end up doing it really fast.

  2. I am big on making to do list as well. I give myself goals of what tasks to get done and when they are finished then I can spend a few minutes doing what I want to do.

  3. Elle says:

    Number 1 is so true! By keeping separate desks for my mac and my crafting/calligraphy supplies I find that I get to create more and not be sidetracked by social media.

    Lovely list!

    Cheers,
    Elle

  4. This is massively helpful thank you! Firstly, my Clear app is downloading as we speak 🙂 I am a massive list user but have lists everywhere and then I’m overwhelmed/ disorganised still. Having a priority list is a great idea too! One big lesson I have learned the hard way is that activity does not equal productivity! My key tip is to FOCUS on the task at hand – like you I would start off on one thing and 2 hours later I’d have done 20 other unrelated things by going completely off track. Stay on task! And yes, important tasks in the morning works for me too! Thanks again, very inspiring indeed 🙂

  5. tori says:

    What great tips and tricks! Love it all!

  6. Amber says:

    I love these! I do the second one and it totally helps me. #3 sounds perfect- my todo lists are always way to ambitious and overwhelming

  7. This is a really really great list. I will definitely be using some of these tips!

  8. Erika says:

    Thanks for sharing these, Melyssa! I’m totally a person who can get ALL KINDS of distracted by shiny things, haha! I’m the queen of having a billion windows and tabs open!

    I really love the idea of having two desks. I don’t really produce much that’s physical, but I think the concept behind it — having a dedicate space and energy to a certain kind of task — is really awesome! 🙂 YAYYYY.

  9. Noor says:

    I am trying hard to leave this “check all those notification” habit, right after waking up.
    Walking out in fresh air makes me more concerned with remaining work. You can try it, inner peace 🙂

  10. KC Saling says:

    I plan my breaks along with planning the rest of my work schedule. I can power through projects I’m passionate about, but when it comes to regular work, I’ve probably got 45 minutes of attention span at a time. So I plan in 5-10 minute breaks to get up, stretch, then read the news and catch up on social media before I get back into it. Or I plan a longer break and walk across the street for a cup of coffee. Sometimes getting away from staring at the screen and waiting for an idea to fall into place is just what I need to jog it loose!

    And I have become SO much more productive working in a building that has no cell phone reception, it isn’t even funny. No apps, no notifications, nothing except what I can access on the computer.

  11. I love that you wait to check emails and social media until after lunch! I have such a hard time getting out of bed in the mornings but know that I also work to my highest potential during that time as well. I’m so used to waking up, getting tea, checking emails, social media…and then I get lost in social media or this or that and don’t work on what I’m supposed to get done + then the day is kaput. I think this would really help!

  12. Megan D. says:

    I dig and appreciate posts like this because it is so helpful to me to be a tad more productive when I see how others get themselves productive. I too am not a morning person so I tend to do the things that I need to get done asap (cleaning, laundry and important phone calls) before I can settle in to being a creative for the rest of the day. One of the best ways for me to get things done is to just get up and get started on my to-do list. I find that if I just get something started (like laundry), I will be more motivated to do other things that require me to be creative and think outside of the box.

    I’ve also been meaning to get Steal Like an Artist so I will be picking that up soon. Thanks for the recommendations.

  13. This really couldn’t have come at a better time! I have a lot on my plate at the moment and I’m not nearly as productive as I could or should be. I don’t even want to think about all the things I should really be spending my time with, because that makes me feel so overwhelmed! Putting my mornings to better use is one of those things I should definitely implement. I’m not a morning person at all, but you’re right – once the morning has been spend unproductive, it’s so easy to fall into the trap of being unproductive all day!

  14. i work from home too so not turning my tv on until im mid way through my to-do list helps A TON! Im still struggling to stay off of social media though.

  15. Z says:

    I totally agree with the two desk thing – that was my trick in college! If I was just hanging out and surfing the web, I’d be in bed, but if I was working on “real work,” I’d use my actual desk. It works great!

  16. Courtney says:

    Hi!

    Visiting through a post on A Mamma Collective and thank you for 4. Oh man I always wake up slowly checking social media and emails…and oh my goodness you are right! It probably does set the pace for my day! Thank you-Thank you…I am starting anew tomorrow!

    Courtney

  17. jackie says:

    great tips! for me, i need to tell myself to work on a certain task for a block of time, so that i’m not switching between a million things and doing all of them crappily. if i just start/do/finish one project at a time, i’m much more productive!

  18. This is so relevant for me right now. The hardest trick of the bunch is the morning thing by far — seeing unread messages in my inbox compels me to answer them or sort them at least.

  19. I became way more productive when I turned to-do lists into calendar items with assigned times!

  20. Chelsea says:

    i need to download that app! i try to write it all out old school style and i have different symbols for different importance and different days that it needs to be done. i try to be super organized so i’m actually productive but i think it’s time to step it up to the digital age : )

  21. Carly says:

    I like the idea of priority lists. My to-do lists keep intimidating me lately, and I think it would be a lot easier to know what’s most important on there instead of having to sort through every time I read it!

  22. Chloe says:

    I love this post! What I do is write down every single thing that I need to do (and I have to use old fashioned eon and paper–I can’t do apps for my to do list) and then break it all down into bite-sized pieces, then give myself a deadline for each piece. That way, big projects don’t seem quite so scary and overwhelming.

  23. Annabel says:

    Fantastic tips! I love the idea of having two workspaces (though that will have to wait until I have my own place!), and I definitely should look into replacing my scary to do list with a priorities list. A type-A app sound right up my alley!

  24. Great list Melyssa! Priority lists haves been my lifesaver in my day job. I even go as far as making them on Friday afternoons for Monday mornings so I know exactly what I need to do and don’t leave anything out.

    As for productive mornings – also my way of making sure I get all the big, time-consuming and important tasks done for the day. As often later there will be things that pop up that require urgent attention I then have the time to work on because I’ve got all the big “important” stuff out of the way.

    I still can’t bring myself to delete the social media apps from my phone, but I read this tip more and more…it’s worth considering!

  25. Julie says:

    What a great list! As I am getting ready to start working from home full-time in June, I am trying to figure out the best possible way to make it work. I love the idea of different desks.

  26. #4 would be so difficult for me because that is the VERY first thing I do… check all social media and emails!! Then I get lost in reading blogs and realize I lost my whole morning.
    Sounds like I need to try waking up, getting things done, then checking all the fun stuff!

  27. Aubry Stewart says:

    I absolutely LOVE your post on productivity! Especially the idea about having two desks or work stations. Absolutely dig it. I actually just posted a link-up on my blog today about productivity! It’s definitely an interesting and important topic to think about. http://curlyaubry.com/productive-best/

    By the way, I think your blog is amazing, I’ve really been enjoying it!

    Aubry

  28. Madison says:

    I really love these tips. I do feel like I work all day but sometimes feel like I got nothing done. I’m excited to try some of these tips!

  29. Olivia Roach says:

    These sound like some really helpful tips. I usually have everything on my desk, although I do switch off my phone. I also have a very hard time finishing everything on my to-do list and feel like I’ve failed if it isn’t all complete. I like the idea of a priority list instead.

    http://olivia-savannah.blogspot.nl/2014/05/top-10-things-i-learned-from-finding.html

  30. Love these tips, especially the one about having 2 desks – this is genius! I agree on your thoughts on getting stuff done in the mornings; what a great way to allow you to get bigger items checked off! Awesome post – thank you! xx

  31. These are great tips! I’m definitely going to work on getting more down in the morning – I know that feeling of realizing it’s 2 o’clock and you haven’t really done anything.

  32. Kari Ann Beaulieu says:

    Hey Melissa – I may be biased (I am biased because I work here) but in our company, we have a team of 24 using Priority Matrix (www.appfluence.com) to collaborate and communicate priorities across the company. I know you mentioned prioritization is key for you, so I wanted to point you in this direction. Let me know if you’re interested in learning more!

  33. आशीष प्रजापत says:

    Google calendar can help you to use single second of your day, read here how -> http://www.techfoster.net/2018/01/be-more-productive-with-google-calander.html

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